|
Coyotes Curling Club 2202 W. Medtronic Way, Suite 101 Tempe, AZ 85281 |
Board of Directors Open Business Meeting Minutes
18-November-2025
Approved 16-December-2025
|
Board Members Present |
Board Members Absent |
|
Mark Anderson, President Wayne Garman, Treasurer Wes Seeger, Secretary Jeff Hanson, Member at Large Debra Aubrey, Vice President Joseph Rice, Member at Large Wayne Fleming, Member at Large Darryl Horsman, Member at Large Karen Cole, Member at Large |
Members Present Lindsay Estabrooks Craig Kochan |
Call to Order:
Mark Anderson called the meeting to order at 5:30 p.m. by video conference call.
Meeting Minutes:
Delete a duplicate paragraph. Moved by Darryl Horsman seconded by Mark Anderson ‘Motion to approve the October minutes as amended.’ . Carried unanimously.
Financial Report:
- October 2025 Financial Report
- For October revenues exceeding expenses by just over $6,000, which brings season total since September to a loss of just over $29,000. Total balances in Chase and PayPal accounts amounted to $487,955 as of Oct. 31.
- The club spent just under $4,200 on merchandise supplies during the month.
- Improvements of just over $3,700 included 4 new PCs for the ice AV system.
- Amy filed the taxes in October.
Moved by Karen Cole, seconded by Mark Anderson that ‘the October 2025 financial report be approved as presented’. Carried unanimously.
Committee Reports and Recommendations:
Budget – Paige Peterson, Wayne Garman
- Report provided.
- Nothing to report, budget report in Old Business.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Cameras and streaming is up and running.
- Second time clock is in house and just needs installed and synced.
- Landlord fixed front door threshold. Wayne needs to follow-up exit door at back which is sticking.
Events –Jenn Collins, Christy Trageton
Members: Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- Report provided.
- Karen is working on volunteers for timing of MoPac events.
- A couple of teams are competing for prizes including biggest bar tab. Should we be doing this, does this make a bad precedent. Darryl indicated this is outlawed the liquor board and Jeff indicated it can be a liability problem. Karen will alert the bonspiel crew.
- Mark mentioned that the Fall Fiesta went very well and that he had commended Caitlin for her efforts.
- Karen Cole moved, seconded by Darryl Horsman that; the club provide bonspiel discounts for ASU, in line with other discounts. The amount of the discount is 40%. Carried unanimously.
- Wayne brought up the issue of teams not paying up front and some cancelling from the U5. We need to develop a policy to prevent reservations that later drop out. We didn’t refund the late withdrawals. Events committee will go back and come up with some ideas.
Leagues – Beki Horsman, Joseph Rice
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- No report provided.
- Leagues are progressing well, Joseph is working on the S1 stats. Tuesday afternoon social has 32 members, Tuesday evening social has 24 members.
- Darryl suggested that a communication go out to get volunteers for running of the league streaming.
Marketing and Communications - Darryl Horsman
- No Report provided.
- Business as usual, streaming is the new shiny tool. Youtube page is being spruced up with league specificity.
- The future of the marketing campaign will be decided in the next few weeks.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- No Report provided.
- 201 members now.
- Try Curling events are scheduled through January.
- Lindsay reached out to the 93 members who hadn’t re-joined from last year;
o 10 renewed their membership, 15 haven't got around to it, 9 moved away, 2 not enjoying playing,7 physical limitations, 8 too busy
o 40 waiting for response
Women’s Committee – Andie McDonald, Debra Aubrey.
- No Report provided.
- Andie would like to schedule an All-American spiel; she will survey the members to see if there is enough support and interest. If so, she will come back to the board.
Club Safety Committee – Jeff Hanson, Wes Seeger, Mark Anderson, Lindsay Estabrooks, and Jeff Baird.
- No Report provided.
- Marty Blomberg and Brittany Tossi are now members and have safety training experience. The Committee will meet to discuss strategy.
- Committee will meet in 2 weeks.
Old Business:
|
2308-001 |
· Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee]. o Debbie suggested that due to complexity of the issue, that we have a special meeting on Tuesday after Thanksgiving (Dec. 2) at 5pm. o Debbie and Wes will coordinate the meeting. |
|
2505-002 |
· Update on Banner proposal o Darren Campell asked that we update the board on the status of recognizing nationals’ champions. The notes were provided for the meeting. The discussion will continue. o Debbie will share info from Kettle Moraine’s solution. |
|
2510-005 |
· Update on 2025-26 Budget [Paige Peterson, Wayne Garman] o Added $1000 for watch parties o Looking at a profit of $30,000 which is a reduction due to increased expenses for marketing and building. Mark moved, Debbie seconded ‘that we approve the 2025-26 budget as presented.’ Carried unanimously. |
New Business:
|
2511-001 |
· MoPac 2026-27 Host Bids [Mark Anderson] o Mark mentioned that Mopac is asking for bids. We have an agreement with MoPac to alternate hosting the Men’s, Women’s, Mixed Playdowns and mixed will be this year. o We need to discuss whether we will take on another. Mark will send the email to the board members. |
|
|
· |
In Committee
|
2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
|
2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
|
2502-002 |
Dedicated Building Fund Financial Arrangements – Working Group · set up policies for downpayment, relocation and build out for a new dedicated facility with the goal of raising money by 2028. |
|
2502-009 |
Kochan Event · Proposed competitive bonspiel for men |
|
2507-002 |
Olympic New Curler Retention Plan [Cayman Unterborn, New Committee] · Cayman will come up with a statement of purpose and report to the board |
|
2507-004 |
Bonspiel Cancellation Policy [Karen Cole, Wayne Garman] · Karen and Wayne Garman will work on developing and publishing a clearly worded policy and requirement for bonspiel cancellation refunds. |
|
2507-001 |
Lifetime Membership Award [Lindsay Eastabrooks] · Lindsay will come up with some guidelines to set up the Lifetime Membership Award as an ongoing activity. |
Next Meeting: Tuesday, January 20/2025 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Karen Cole and seconded by Mark Anderson ‘to adjourn the meeting at 6:20 p.m. with an executive meeting to follow’ The motion Carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
